How to Add an Event to the FIRST Texas Event Calendar
The FIRST Texas event calendar helps teams, coaches, volunteers, and community members find program events across the state. Follow this guide when adding a kickoff, competition, workshop, or community event.
Before You Begin
Gather the following information:
Event name
Event type
Program
Date and start/end times
Venue name and full address
Host organization
Event description
Schedule, if available
Cost, if applicable
Registration or information link
Contact information
Accessibility, parking, food, or arrival instructions
Appropriate event card from the FIRST Texas Event Page Cards folder
If some details are not final, clearly label them as “To Be Announced” instead of leaving incomplete information or making assumptions.
Read the Steps Below or Watch this Video Guide
1. Open the Events Calendar
From the Squarespace site dashboard:
Open the Pages panel.
Select the Events calendar page.
2. Duplicate the “Example Event”
A draft called Example Event is available in the Events collection. It includes a suggested structure and notes about the information that is helpful to include on an event page.
To use it:
Find Example Event in the event list.
Hover over the event and click the three-dot menu.
Select Duplicate.
Open the duplicated event.
Immediately replace “Example Event” or “Example Event (Copy)” with the name of the new event.
Do not edit or publish the original Example Event. It should remain available as a draft for future use.
3. Enter the Basic Event Information
Open the event settings and update:
Event title: Use the public-facing name of the event.
Start date and time: Enter the date and the time attendees should expect the event to begin.
Featured Image: Grab an image from this library FIRST Texas Event Page Cards folder. Do not create a new graphic when an appropriate approved event card is already available.
End date and time: Enter the anticipated ending time.
Location: Add the venue name and complete street address.
URL slug: Replace the copied URL with a short, readable version of the new event name. For example: north-fll-coach-training
Check the date, time, and time zone carefully before continuing.
Update all copied event settings, including the URL slug, before editing the page content.
4. Select Tag and Categories
Under the event settings, select the tags and categories associated with the program, region, and event type. This ensures the event is properly sorted when they use the drop-down menu. Use the appropriate tags and categories below. Consistent labels are necessary for the website filters to work properly.
Program Type
Categories identify which program the event supports. Start typing and the relevant category will appear:
FIRST LEGO League
FIRST Tech Challenge
FIRST Robotics Competition
Cross Program - use when the event is intentionally designed for participants from more than one program.
Event Type Tags
Use the tag for the event type:
Kickoff
Competition
Workshop
Community Event
Region Tags
Use the tag to set the region:
North
Central
South
East
West
Panhandle
4. Update the Event Page Content
The Example Event includes a flexible structure. Delete the red instructional text and replace all bracketed placeholders with the event’s actual information.
Not every section is required. Keep the sections that are useful for the event and remove sections that do not apply.
Recommended Introduction
Begin with a brief description that answers:
Who should attend?
What type of event is this?
What will attendees do or learn?
Who is hosting the event?
Event Details
Include the applicable information:
Event Type
Program
Date
Time
Location
Address
Hosted By
Cost
Audience
Additional Sections
Depending on the event, consider adding:
General schedule
Registration information
Registration deadline
What to bring
Parking and arrival instructions
Food or lunch information
Accessibility information
Volunteer information
Event contact
Weather or cancellation information
Use headings and short sections so visitors can scan the page easily, especially on a phone.
5. Add Registration and Contact Links
If registration is required, add a clearly labeled button or link near the top of the page.
Recommended button labels include:
Register for the Event
Complete the Interest Form
Sign Up to Volunteer
View Event Details
Avoid labels such as “Click Here,” which do not tell visitors where the link leads.
Test every link before publishing. Registration links should normally open in a new tab so visitors do not lose the event page.
If attendees may have questions, include a monitored email address or clearly identify the appropriate event contact.
6. Review the Event
Before publishing, confirm that:
The title is correct and does not include “Copy.”
The URL slug has been updated.
The date, time, and time zone are correct.
The venue and complete address are included.
All instructional text and brackets have been removed.
Registration links work.
The correct featured image is uploaded.
One program category is selected.
An event-type tag is selected.
A region tag is selected.
Contact information is included when appropriate.
The page is readable on desktop and mobile.
Information on the page matches the registration form and other announcements.
7. Publish the Event
When the listing is ready:
Open the event settings.
Change the event status from Draft to Published.
Save the event.
Open the public Events page in a separate browser tab.
Confirm that the event appears in the correct date range and filters.
Open the event and test its registration and information links one final time.
If the event should not be public yet, leave it as a draft until the information has been approved.
Event Publishing Checklist
Before considering the event complete, verify:
Event duplicated from Example Event
Original Example Event remains unchanged
Event title added
URL slug updated
Date and time confirmed
Venue and address added
Description and event details completed
Registration or information link tested
Approved event card uploaded
Program category selected
Event-type tag selected
Region tag selected
Instructional text and placeholders removed
Desktop and mobile previews checked
Public event and filters tested after publishing
For additional information about Squarespace’s event tools, visit the official guides for calendar pages, duplicating events, and categories and tags.